Fast. Secure. Compliant.
Making Notarization Simple!
USA Notary Services provides compliant, on-demand notarization for title companies, law firms, and real estate professionals — powered by the Sharpnote Digital Signing System.
Designed for Simplicity
Secure, Encrypted Storage
SOC2 Type II Compliance
NIST-Compliant Communication
Why Choose USA Notary Services
Qualia Satisfaction Rating by Users
The all-in-one notarization platform that meets the highest standards of security, compliance, and convenience
SOC 2 & NIST Compliant
Built to meet the most rigorous security and industry standards.
Certified Notaries
Fully trained, vetted, and certified notaries.
Tamper-Evident Digital Security
Each session includes a notarized digital certificate from IdenTrust with full traceability.
Verified Identity with EVS
Multi-layered ID verification including KBA, credential analysis, and biometric facial recognition.
International Availability
Notarize documents from anywhere in the world that has an internet connection.
Secure Communication
Fully Compliant with NIST certification and government-grade security protocols
How it Works
Getting your documents notarized online is fast, easy, and secure. Follow these simple steps to complete your notarization in minutes.
Register & Secure Your Access
Sign up and log in using secure two-factor authentication to protect your account from unauthorized access.
Choose a Time or Start Now
Schedule a convenient appointment or select Instant Meeting for immediate service — whatever fits your needs.
Upload Your Documents
Securely upload the documents you need notarized. No printing or scanning required — just drag, drop, and go.
Register & Secure Your Access
Sign up and log in using secure two-factor authentication to protect your account from unauthorized access.
Verify Your Identity
Our platform walks each signer through state-compliant ID verification using KBA and credential analysis. .
Retrieve Your Signed Documents
Schedule a convenient appointment or select Instant Meeting for immediate service — whatever fits your needs.
Meet Your Notary
Connect in a live, secure video meeting with your notary. Sign and notarize your documents in real time..
Frequently Asked Questions
- Everything you need to know about notarizing your documents online
What is Remote Online Notarization (RON)?
RON allows you to notarize documents 100% online via secure audio-video sessions—no physical presence required.
Is RON the same as electronic notarization?
No. Electronic notarization happens in person using digital signatures. RON is done entirely online via webcam.
Is RON legally valid in all U.S. states?
Yes. Online notarizations completed through USA Notary are legally binding and accepted in all 50 states under federal and state laws.
How do I prepare for a remote notarization?
Have a clear PDF of your document, valid photo ID, stable internet, a webcam-enabled device, and about 10–15 minutes.
What forms of ID are accepted?
Most government-issued photo IDs: driver’s licenses, passports (domestic and international), military IDs, and green cards.
Do I need to sign the document before the session?
No—documents should be unsigned when joined. We guide you through signing during the live notary session.
Are documents notarized online legally recognized?
Yes—online notarized documents comply with state and federal law and are accepted by courts and agencies.
What types of documents can be notarized?
RON covers legal, financial, real estate, healthcare, and other documents like deeds, affidavits, powers of attorney, and settlement statements.
How is my identity verified?
We use EVS-powered multi-layer verification: KBA, credential scanning, facial matching, and liveness checks to ensure identity authenticity.
Do I have to be a U.S. citizen to use RON?
No, but you must have a valid government-issued ID. Non-U.S. citizens can still participate using acceptable foreign IDs.
How long does a session take?
Most sessions take just 5–15 minutes—from document upload to final notarization.
Is the session recorded?
Yes—your entire audio-video session is recorded and stored securely to meet legal audit requirements.
How long are recordings stored?
We store recordings for a minimum of 10 years, after which they are archived and web access is disabled.
Can I access records after 6 months?
Yes—you can still access them via our secure portal, and authorized users can download records as needed.
What are the fees?
Typical costs range from $25 to $150 per session. Enterprise and volume pricing are also available.
What technology do I need?
You’ll need a modern browser on a desktop, tablet, or smartphone with a camera, microphone, and stable internet.
Can witnesses join remotely?
Yes—witnesses can join via secure video link as required by the document or state law.
What’s included in the audit trail?
Each notarization includes:
Full session video/audio recording
Timestamped event logs
Notary digital certificate (IdenTrust)
Secure, downloadable audit record
Is my data secure and private?
Absolutely. We utilize encrypted video sessions (DTLS-SRTP), secure ID verification, AWS encryption at rest, and a SOC 2-approved infrastructure.
What if I have questions or need support?
Our support team is available 24/7. Access live chat, email, or scheduled callbacks through our secure client portal.